February 17, 2023


AI notetaker to transcribe, summarize, analyze meetings

Best for:

  • Sales Teams
  • Recruiters
  • Project Managers

Use cases:

  • Transcribing and summarizing virtual meetings
  • Automatically logging CRM call notes
  • Tracking and analyzing conversation metrics

Users like:

  • Sales
  • Marketing
  • Education

What is Fireflies.ai?

Quick Introduction

Fireflies.ai is an advanced AI-powered notetaker designed to streamline the process of recording, transcribing, summarizing, and analyzing meetings. Targeted primarily at knowledge workers, it is invaluable for sectors like sales, engineering, recruiting, marketing, and education. Fireflies.ai listens in on conversations during virtual meetings hosted on platforms like Google Meet, Microsoft Teams, and Zoom. It automatically generates accurate meeting notes, identifies action items, tracks conversational metrics, and shares recaps, making it a highly beneficial tool for enhancing productivity and collaboration. By automating mundane tasks associated with meetings, Fireflies.ai ensures users can stay focused on the conversation at hand, knowing that no critical piece of information is lost.

Whether you’re a manager wanting to track team performance, a salesperson seeking to ensure CRM records are updated, or an educator needing to keep track of lectures, Fireflies.ai offers a robust solution tailored to fit various professional needs. With capabilities such as uploading audio files, capturing in-person meetings, and analyzing phone calls made via dialers, it covers all aspects of meeting management. The tool prioritizes security, and thus, employs 256-bit AES and SSL/TLS encryption, ensuring the confidentiality of all your data. Moreover, its ability to integrate seamlessly with popular collaboration tools like Slack, Notion, Asana, and CRM platforms like Salesforce and HubSpot, positions it as a comprehensive and versatile addition to any team’s workflow.

Pros and Cons


  1. Versatile Integration: Seamlessly integrates with major platforms like Google Meet, Zoom, and numerous CRM and collaboration tools.
  2. Automated Note-Taking: Automatically captures, transcribes, and summarizes meeting discussions, allowing users to focus on the conversation and save time.
  3. Advanced Analytics: Offers in-depth conversation intelligence, including sentiment analysis and speaker talk-time, enabling better performance tracking and insightful meeting evaluations.


  1. Subscription Costs: Advanced features are locked behind a subscription paywall, which may not be cost-effective for individual users or small teams.
  2. Initial Setup: Some users may find the initial setup and integration process complex and time-consuming, especially if dealing with multiple platforms.
  3. Reliance on Audio Quality: The accuracy of transcriptions can be affected by poor audio quality or strong accents, potentially leading to incomplete or incorrect notes.


  • Automates Meeting Notes: Fireflies.ai transcribes and summarizes meetings automatically.
  • Integrates Seamlessly: Works with Google Meet, Zoom, Teams, Salesforce, and numerous other platforms.
  • Provides In-depth Analytics: Tracks speaker talk-time, sentiment, and identifies action items automatically.

Features and Functionality

  • Automatic Transcription and Summarization: Fireflies.ai transcribes and summarizes meetings in real-time, generating actionable notes and key insights effortlessly.
  • Collaboration Enhancements: Users can add comments, pins, and reactions to specific parts of conversations, and share soundbites and meeting notes across main collaboration platforms like Slack and Notion.
  • Conversation Intelligence: Provides analytics on speaker talk time, sentiment, and key metrics such as questions and action items, helping teams improve communication and decision-making.
  • CRM and Workflow Automation: Automatically logs call notes and activities in CRMs, creates tasks with voice commands, and shares meeting recaps using automation with tools like Asana, Trello, and Monday.com.
  • Comprehensive Search Capabilities: Allows users to filter and search through meetings quickly, making it easy to review specific segments or topics within recorded conversations.

Integration and Compatibility

Fireflies.ai is highly compatible with several platforms enhancing its versatility and ease of use. It integrates seamlessly with major video conferencing tools such as Google Meet, Zoom, and Microsoft Teams. More importantly, it doesn’t stop there – it connects with key CRM systems like Salesforce, HubSpot, and Pipedrive, ensuring key meeting insights and notes are automatically synced with your CRM. This way, sales and customer relationship management are both streamlined. It also integrates with popular collaboration tools, including Slack, Notion, Asana, and Trello, promoting efficient team collaboration.

Do you use Fireflies.ai?

For developers, Fireflies offers an API for custom integrations and Zapier connectivity to automate workflows.

If you have specialized needs or security concerns, Fireflies has built-in flexibility and supports both dialer integrations for call centers and an advanced Chrome extension to capture meetings and conversations on platforms such as Loom and Bubbles. Ensure all meeting activities from different sources are consolidated into one secure and accessible location.

Benefits and Advantages

Key benefits and advantages of using Fireflies.ai include:

  • Time-Saving Automation: It automates note-taking and summarization processes, allowing users to concentrate on the meeting itself.
  • Enhanced Collaboration: Built-in support for adding comments, pins, and reactions to conversations fosters better team interaction.
  • Actionable Insights: Comprehensive conversation intelligence leads to improved meeting productivity.
  • Efficient Knowledge Management: Creates a real-time, self-updating knowledge base measuring all voice interactions.
  • Improved CRM Accuracy: Automatically logs call notes and meeting recaps, mitigating the risk of missed or incorrect data entry.
  • Enhanced Meeting Analysis: Advanced analytics capabilities, including speaker tracking and sentiment analysis, provide deep insights into meeting dynamics.
  • Integration Versatility: Compatible with numerous platforms ensuring seamless workflow integration.

Pricing and Licensing

Fireflies.ai offers flexible pricing plans tailored to suit various user needs:

  • Free Plan: Ideal for individuals starting out, it includes unlimited transcription, limited AI summaries, and up to 800 minutes of storage per seat.
  • Pro Plan: Priced at $10 per seat/month (billed annually), it’s best for small teams requiring unlimited transcription, AI summaries, and up to 8,000 minutes of storage.
  • Business Plan: At $19 per seat/month (billed annually), this plan suits growing businesses needing unlimited storage, video screen capture, conversation intelligence, and priority support.
  • Enterprise Plan: For large-scale enterprises at $39 per seat/month (billed annually), offering custom data retention, dedicated support, and premium features such as SSO and HIPAA compliance.

Moreover, an add-on called AskFred and AI Apps can be tried for extracting information from meetings using AI applications.

Support and Resources

Fireflies.ai extends robust support and resources to its users, ensuring smooth onboarding and efficient troubleshooting. The platform offers multiple support options, including detailed documentation and guides accessible through their Help Center. Users can submit tickets for personalized support, ensuring any specific issues are swiftly addressed. Additionally, Fireflies.ai maintains an active community forum where users can exchange ideas, ask questions, and share best practices.

For larger enterprises, a dedicated account manager, onboarding program, and premium support options are available, ensuring that high-level professional requirements are met effectively. Comprehensive resources including blogs, whitepapers, and webinars provide valuable insights and updates about the tool. Furthermore, continuous software updates and system impact assessments emphasize the tool’s commitment to providing a dependable and secure service.

Fireflies.ai as an alternative to:

Fireflies.ai serves as an effective alternative to Otter.ai, offering more comprehensive meeting analytics and advanced integrations. While Otter.ai provides solid real-time transcription and note-taking, Fireflies.ai’s edge lies in its AI-powered conversation intelligence features, including sentiment analysis and advanced speaker metrics. This makes it a preferred choice for users seeking deeper insights from their meetings.

Alternatives to Fireflies.ai:

  1. Otter.ai: Known for its real-time transcription accuracy, Otter.ai is useful for users primarily needing reliable text transcriptions without requiring advanced analytics.
  2. Rev: Specializing in a manual transcription service, Rev would appeal to industries where the utmost accuracy in transcription is paramount and human touch is preferred over an AI-powered solution.
  3. Descript: Ideal for users in media and podcasting, Descript provides powerful audio and video editing tools in addition to its transcription capabilities.


Fireflies.ai stands out as a robust, comprehensive AI-powered notetaker designed for modern knowledge workers. Its automatic transcription, summarization, advanced analytics, and seamless integrations make it a powerful tool for improving productivity and collaboration across various sectors. The flexibility of its pricing plans ensures it meets the needs of individual users, small teams, and large enterprises alike. Fireflies.ai not only eliminates the hassle of manual note-taking but also provides meaningful insights that can transform how meetings are approached and managed.

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